Privacy notice Multicolor Records
What information do we collect?
If you are a user of the site, we collect the following information that you provide to us:
- email address;
- communication between Multicolor and you (we may send you service-related emails) and
- phone number
If you are a client of Multicolor, we collect the following customer data that you provide to us:
- name, company name;
- email address;
- communication between Multicolor and you (we may send you service-related emails);
- phone number;
- bank details and
- information regarding the assignment.
How do we use personal information?
Multicolor will process data for the following purposes:
- personalisation of content, business information or user experience
- account set up and administration
- delivering marketing and events communication
- carrying out polls and surveys
- internal research and development purposes
- providing goods and services
- legal obligations (eg prevention of fraud)
- meeting internal audit requirements
What legal basis do we have for processing your personal data?
We have different legal basis for processing your data:
- legitimate commercial interests
- legal obligation
We may use your information to contact you with newsletters or for marketing and promotional purposes that may be of interest to you. We can also use the information to inform you about new regulations and opportunities. You can unsubscribe from this communication by clicking on ‘unsubscribe’ in the e-mail or in a reply e-mail or letter stating that you do not wish to receive information from us.
When do we share personal data?
We will not rent or sell your (personal) data to third parties without your permission.
On the basis of a legal request, such as a search warrant, court order or subpoena, we are entitled to access and store and / or share your information. We are also entitled to store and / or share your information when we believe this is necessary for detecting, preventing and addressing fraud or other illegal activities and to protect us, you and others. Information that we receive about you may be opened, edited and retained for a longer period of time when this is necessary due to a legal request or obligation, an investigation regarding our terms and conditions, policies or otherwise to prevent damage.
Multicolor has taken appropriate technical and organizational measures to protect your data against loss or against any form of unlawful processing. We use security measures to ensure that information is secured via the Website or our data storage provider. However, Multicolor can’t guarantee that the information on the Website will not be opened, disclosed, changed or destroyed. You are responsible at all times for managing the emails between you and Multicolor. We are not responsible for the functionality, privacy or security measures of any other organization.
Your information can be transferred and maintained on computers and / or servers that are located outside the Netherlands and where the data protection laws may differ. Multicolor will only partner with legitimate parties for this.
How do we secure personal data?
Multicolor uses technologies to protect personal information:
- to protect data against accidental loss
- to prevent unauthorised access, use, destruction or disclosure
- to ensure business continuity and disaster recovery
- to restrict access to personal information
- to manage third party risks, through use of contracts and security reviews
How long do we keep your personal data for?
In accordance with the law, Multicolor stores personal data no longer than is necessary for the realization of the purposes for which they are collected or processed. As far as the work performed is concerned, your personal data will be stored for seven years in the context of the fiscal retention.
Your rights in relation to personal data
Under the GDPR, you must respect the right of data subjects to access and control their personal data. In your privacy notice, you must outline their rights in respect of:
- access to personal information
- correction and deletion
- withdrawal of consent (if processing data on condition of consent)
- data portability
- restriction of processing and objection
- lodging a complaint with the Information Commissioner’s Office
How to contact us for changes or inspection?
If you wish to inspect your data or if you want to change or delete your data if they are incorrect, irrelevant or incomplete, you can contact Multicolor by sending an email or sending a letter to:
Attn: Danny van Rooy
5504 GK Veldhoven
Log file information
We collect information that your browser sends when you visit our Website. This log file may contain information such as your IP address, browser type, browser version, the pages of our Website you visit, the time and date of your visit, the time you spend on these pages and other statistics.
Applications, websites and services of third parties
Our website does not specifically and consciously request information from persons under the age of 16 (“Children”). If we discover that we have collected personal data from children without the consent of their parent or guardian, we will take steps to remove this information from our servers. If you suspect that your child has provided personal information to us without your consent, you can contact us at the address above.